Costs, timelines and how we work
How a quote is put together, how long a project really takes, how you pay, who owns the work and who does what while it is being built.
Choose a topic
Frequently asked questions
Quotes and budget7
- How do you request a quote from SqualiOnline?You can request a quote by describing your objective, your current problem, and the result you want. The…
- What information is needed to prepare a quote?It helps to know the objective, users, current processes, tools already in use, desired pages or modules,…
- Why is a call needed before the quote?The call prevents quotes based on assumptions. Two requests both called a "business management system" or a…
- Is the quote customized?Yes. The quote is built around the project, not a standard price list. It describes what will be delivered,…
- What determines the price of a project?The price depends on scope, complexity, number of roles, design, data, integrations, migration, security,…
- Why can't software have the same fixed price for everyone?Software doesn't have a fixed price because the term 'business management system' can mean anything from a…
- How are expansions quoted?Expansions are quoted by defining the requirement, the impact on existing modules, data, testing, and…
Payments and contract2
- Can I split the payment into installments?Yes. When the project allows it, payment can be split into installments tied to the phases. The principle is…
- Can I see the work before completing payment?Yes. The work is shown progressively through prototypes, staging environments, demos, or modules in testing,…
Timelines and project phases9
- How are priorities defined?Priorities are defined based on impact on the outcome, urgency, technical dependencies, risk, and effort. We…
- What happens if you change your mind during the project?A change of mind is assessed before modifying work that's already been approved. If it fits within the…
- What does working in phases mean?Working in phases means turning a large project into verifiable blocks: analysis, structure, design,…
- Can installments be tied to project phases?Yes. Tying installments to clear phases is the preferred model for complex projects: analysis, design,…
- Who owns the website after delivery?At delivery, the client receives ownership and access to the website as set out in the offer. Third-party…
- Who owns the software after delivery?Ownership of the developed software and usage rights are defined in the agreement, and in SqualiOnline's…
- How does client feedback affect timelines?Feedback affects timelines when it arrives late or contradicts phases already approved. To reduce the impact,…
- How is the delivery date set?The delivery date is set after clarifying scope, dependencies, milestones, and feedback turnaround. For large…
- What is delivered at the end?At the end, the assets set out in the agreement are delivered: a working website or software, access,…
Ownership of the work2
Working together4
- Who follows a project from start to finish?Every project has a point of contact responsible for coordination from kickoff to delivery. Depending on the…
- Is it possible to work completely remotely?Yes. Many projects can be managed completely remotely through video calls, document sharing, staging…
- When is a site visit to the company necessary?A site visit makes sense when the project depends on physical processes that are hard to reconstruct…
- How are decisions documented?Important decisions are recorded in specifications, summaries, prototypes, tasks, or project documents,…
Method and approach11
- Which departments work at SqualiOnline?Depending on the project, strategy and analysis, brand and graphics, UX/UI, copy, web development, software…
- Can I contact SqualiOnline if I only have an idea?Yes. You can contact SqualiOnline even if you only have an idea or an objective and don't yet know how to…
- How do you turn an idea into a technical project?We start from the objective and break it down into users, operations, data, exceptions, integrations, and…
- How do you understand a company's real problems?We analyze where information enters, who uses it, where it gets copied, which activities block the work, and…
- What does it mean to design around processes?Designing around processes means adapting the software to the company, not forcing the company to replicate a…
- What does it mean to create a digital ecosystem?A digital ecosystem is a coordinated set of tools that share data and goals: website, CRM, online store,…
- Why don't you use a "one service at a time" approach?Because the problem often spans more than one tool. A website that generates leads but doesn't pass them to…
- Can SqualiOnline handle brand, website, and software together?Yes. SqualiOnline can handle brand, website, and software in the same project. Identity defines how the…
- Can SqualiOnline handle website, AI, and SEO/GEO together?Yes. We can design website, artificial intelligence (AI), and SEO/GEO together. The website becomes the…
- How do you avoid a project becoming too complex?Complexity is kept in check by splitting the project into priorities and modules. We distinguish what's…
- Can SqualiOnline work alongside your internal team?Yes. SqualiOnline can work with marketing, IT, administration, sales, management, or vendors you already have…
Who we are and who we work with31
- What does a digital engineering studio do?A digital engineering studio analyzes how a company presents itself, acquires customers, and works…
- Why does SqualiOnline call itself a studio and not a web agency?SqualiOnline calls itself a studio because the project starts from analysis and involves different skill…
- How is the team chosen for a project?The team is chosen once the objective, complexity, data, integrations, and required skills are clear. A…
- Does SqualiOnline work with SMEs?Yes. SqualiOnline can work with this type of client when there's a concrete objective and a will to build or…
- Does SqualiOnline work with large companies?Yes. SqualiOnline can work with this type of client when there's a concrete objective and a will to build or…
- Does SqualiOnline work with startups?Yes. SqualiOnline can work with this type of client when there's a concrete objective and a will to build or…
- Does SqualiOnline work with professionals?Yes. SqualiOnline can work with this type of client when there's a concrete objective and a will to build or…
- Does SqualiOnline work with international companies?Yes. SqualiOnline can work with this type of client when there's a concrete objective and a will to build or…
- In which countries can SqualiOnline work?SqualiOnline can work on projects in Italy, in Europe, and in other international markets when language,…
- Can I contact SqualiOnline if I don't know which technology I need?Yes. You don't need to choose the technology yourself before the call. It's better to describe what you want…
- Why do you approve each phase?Progressive approval prevents a wrong decision from propagating for weeks. You see what's been built, can…
- How does the handoff between departments work?Handoffs between departments happen through specifications, prototypes, approved components, and internal…
- Why can an AI project have such different costs?An AI project can range from an assistant that searches a few documents to a multichannel voice system…
- What happens before paying for the next phase?Before the next phase, the client checks what was planned for the current step, flags any corrections, and…
- Who owns the domain?The domain should be registered in the client's name, or at least managed with access that guarantees the…
- Are hosting and the domain included?It depends on the offer. The domain and hosting can be set up by SqualiOnline, purchased directly by the…
- Are external APIs included?External APIs can have vendor costs separate from development. The quote indicates which integrations are…
- Are AI model costs included?It depends on the project. Some AI models have usage-based costs for tokens, images, voice minutes, or…
- Are there server costs?Yes, software or an AI system needs infrastructure to run on. The cost depends on CPU/GPU, memory, storage,…
- Are there maintenance costs?Maintenance can have a cost when the client requests monitoring, updates, new features, or ongoing support.…
- Does SqualiOnline require a subscription?No. SqualiOnline doesn't impose a mandatory proprietary subscription as a matter of principle to keep using a…
- How long does a website project take?A relatively straightforward website project can often be completed in about 15-40 days, if content, access,…
- How long does a software project take?The duration of a software project depends on the number of modules, migration, integrations, and testing. We…
- How long does an AI project take?The duration of an AI project depends on sources, channels, integrations, model, security, and level of…
- What can slow down a project?A project can be slowed down by changes in scope, missing materials, access to third-party systems,…
- Can you work on an urgent basis?Yes, we can consider urgent projects, but urgency has to be compatible with quality and testing. Often the…
- What happens if a new feature comes up?A new feature is analyzed against the scope and architecture. If it's a detail consistent with the current…
- Can I stop after one phase?Whether you can stop after one phase depends on the contract and the dependencies between phases. The…
- How is a change of scope handled?A change of scope is documented by comparing the new request with the approved scope. We assess what it…
- Do I receive administrative access?Yes, the administrative access set out in the project is delivered to the client according to the agreement…
- How do you involve employees in the change?We involve employees as early as the process mapping stage, because they know exceptions that management may…
Need an answer for your own case?
Tell us your situation: we'll tell you if and how we can help.
Talk to the team